Davis Conference Center and Hilton Garden Inn Accounting Clerk

We are seeking a detail-oriented Accounts Payable Specialist to manage payable processes, ensure accurate financial reporting, and support daily accounting operations. This role is essential in maintaining strong vendor relationships and ensuring timely and accurate processing of financial transactions.

Key Responsibilities

• Process and distribute accounts payable for multiple entities in a timely manner
• Manage daily financial reporting and ensure submission to corporate each workday
• Review, code, and enter all vendor invoices into the accounting system
• Split invoices and manage intercompany payable/receivable entries as needed
• Maintain and reconcile petty cash balances
• Process employee reimbursements and expense reports
• Assist with accounts receivable tasks as needed
• Contact vendors to obtain missing invoices or documentation
• Ensure proper approval is obtained for all invoices prior to processing
• Investigate and resolve discrepancies related to invoices and vendor statements
• Communicate with vendors regarding payments and account issues
• Support month-end closing procedures
• Perform additional duties as assigned by the Controller or leadership team

Qualifications

• Strong attention to detail and accuracy in data entry
• Basic understanding of accounting principles (AP/AR processes preferred)
• Ability to manage multiple tasks and meet deadlines
• Strong communication and problem-solving skills
• Proficiency with accounting software and Microsoft Office (especially Excel)

Work Environment

• Office-based role with frequent interaction across departments
• Collaborative, team-oriented setting
• May require occasional deadlines during month-end close